Conference Exhibiting & Sponsorship

2018 PTWA Conference

Greater Tacoma Convention Center - Tacoma, WA

Friday and Saturday, October 5-6, 2018


ALL EXHIBITOR REGISTRATIONS INCLUDE:
- 8' wide x 6' deep booth space with pipe and drape
- 8' tall drape in back of booth with 3' tall sides
- 6' skirted table with two chairs
- Meals for up to two representatives
- Wireless internet access
- Electrical power at booth (5 amps/120 volts)

All Exhibitor and Sponsors also receive:
- Company contact information in the Exhibitor Directory included in the general information
  handout that each registrant will receive onsite and in digital format prior to the conference.

If you have any questions regarding exhibiting or sponsoring at the PTWA Conference, please contact us at exhibit@ptwa.org or toll-free at (800) 554-5569.

EXHIBIT REGISTRATION WILL OPEN MAY 15, 2018.


  Register to Exhibit / Sponsor

Schedule

   View the Weekend Schedule

Dates & Deadlines

May 15, 2018
  • Exhibit Registration opens
August 31, 2018 - EARLY BIRD DEADLINE
  • Last day to register to exhibit at early bird rate. All exhibit rates increase $100 after August 31.
September ???
  • Hotel group rate reservation deadline. Stay tuned for more information.
September 14, 2018
  • Last day to order and deadline to turn in advertising for registrant on-site/digital packet
  • Drop dead deadline to sign up to sponsor or exhibit and still be listed in the exhibitor directory in registrant on-site/digital packet
  • Last day to cancel exhibit space for a full refund (minus $100 cancellation fee)
  • Last day to cancel sponsorship for a 50% refund
  • Free conference registrations due for Presenting, Platinum and Gold Sponsors. Register at www.ptwa.org/conference. Use discount code provided at registration. Email exhibit@ptwa.org if you need the code.
September 21, 2018
  • Giveaways for sponsorship levels must be received at PTWA office: 208 Rogers St NW, Olympia, WA 98502
  • Deadline to submit booth personnel name changes to exhibit@ptwa.org
September 28, 2018
  • Deadline to order changes to standard booth
  • Last day to sign up to exhibit (unless sold out sooner)

Pricing

  • Employer Exhibitor Booth: $900 through August 19; $1,000 starting August 20
  • Product Exhibitor Booth: $450 through August 19; $550 starting August 20
  • Sponsorship Levels:
                        PRESENTING SPONSORSHIP. . . . . . . . . . . . .$1250
                        1 spot available

                        PLATINUM SPONSORSHIP. . . . . . . . . . . . . . .$750
                        3 spots available

                        GOLD SPONSORSHIP. . . . . . . . . . . . . . . . . . . $500
                        3 spots available

                        SILVER SPONSORSHIP. . . . . . . . . . . . . . . . . . .$250
                        10 spots available

                        
STUDENT CONCLAVE SPONSORSHIP. . . . . .$250
                        4 spots available 

                        
BRONZE SPONSORSHIP. . . . . . . . . . . . . . . . . $100
                        Unlimited spots available

              For more information on the sponsorship benefits visit:
              http://www.ptwa.org/misc/conference-sponsor-levels

Other Exhibitor Information

Exhibitor Terms & Conditions: Download PDF

Hotel Reservations: PTWA has secured a limited block of rooms at a special rate at a nearby hotel. Reservation information will be available once exhibit registration opens.

Shipping to the Event: Exhibitors may be able to ship directly to the facility and have them hold your packages for you in a secure area. Please contact PTWA at exhibit@ptwa.org for more information about shipping to the event.

Electricity & Internet: All booths are provided a regular outlet that should provide enough electricity for standard usage. You will also have access to the wireless that will be provided for all attendees. If you feel you may need more power than comes included with your booth setup or if you will need a dedicated internet connection during the conference, please contact PTWA at exhibit@ptwa.org and we would be happy to help you arrange that with the facility. Additional charges will apply.

Booth Furnishings: Exhibitors who would like to change the type of table or other booth furnishings should contact PTWA at exhibit@ptwa.org. We would be happy to help you arrange additional/alternate furnishing. Please note, additional charges will apply.